Control keys and Source Inspection

 Control key config : SIMG -> Quality Management -> QM in Logistics -> QM in Procurement ->Define Control Keys for QM in Procurement

A new control key can be created based on the user's requirement

Some of the important fields in control keys are:

Document control

• Tech Delivery terms and Quality agreement record - If the DMS module is activated then it is mandatory to attach these documents.

QM control in Procurement

• Release required - If this is enabled then it is mandatory to release the vendor in the QM info record before GR, else the GR process will be blocked. This done to avoid accidental approval of goods from unapproved vendors so that vendors meet the required quality standards.
• Certificate required - While performing the GR we have to ensure that the certificate is attached
• Block Inactive - Defines whether this control key should be blocked automatically when it becomes inactive 
• Block invoice - When the goods provided by the vendor does not meet the quality standards or if the inspection of the goods is not completed then the invoice will be blocked.

Message control for Lock

• Message mode - We can set whether the system has to display an information message or a warning message or an error message

Source Inspection : Inspection of goods can be done at vendor's premises and the inspection at the destination can be avoided if it is a requirement. This can be achieved by the following steps:

• Activate 0101 inspection type in the material master
  

  
  
  
  
• In the QM info record maintain the source inspection as 0101 the same inspection type that we have activated in the material master. If there is any necessity for inspection lot generation beforehand, then it can be maintained in the lead time field(in days). When the GR is performed, if the business does not want to create any inspection lots then Source Insp - no GR has to be enabled.
  
  
  
• Create a purchase order for this material and plant
• Next create an inspection lot manually using QI07 tcode by giving the purchase order reference.

  

  
  
• Select the purchase order created and click on create new inspection lot icon and save it

  

  
  

  
  
• To check whether the inspection lot is created go to QA32/QA33. Here the inspection lot is created and proceed with further steps like assigning inspection plan, result recording and UD. Since the inspection is being done at the vendor's premises, these lots are not associated with any stock.

  

  
  
• After the inspection lot is processed, go to tcode MIGO and perform GR
• Once the GR is performed, the stock will move to unrestricted use.

  

  
  GR/Source Inspection Control

• GR for Rejection – When the lot is rejected after source inspection, what steps need to be taken? Should a new inspection lot be created, or should the GR be blocked? Or does the acceptance or rejection of the source inspection lot have no bearing on the Goods Receipt (GR)?

  

  
  
• GR Control/Batch - If the batch number from the vendor does not match the batch number created by the business, the business can decide whether a new inspection lot needs to be created.