QM in Procurement - Part1

QM in Procurement can control activities such as:

1. Block the vendor and invoice if they do not provide the goods with good quality

2. If the vendor is required to provide certificate at GR and they cannot be accepted if they fail to do so

3. If the vendor has continuously delivered goods with good quality then the inspection of goods can be waived off.

4. QM in Procurement can control operations like vendor selection, processing requests for quotation, processing purchase order and GR for inspection.

To enable all these activities, the field QM in Procur Active has to be enabled in the QM view of the material master. Along with that we also need to update fields like QM Control key and Certificate Type

• If the Procurement data is inactive, then the system allows performing GR to the goods received by any vendor. If this is enabled then the system allows GR for only certain vendors maintained in the QM info record. This establishes a relationship between the material and the vendor who is providing this material. If QM info record is not maintained then the system will throw the error as shown below
  
  
  
• To create a QM info record go to tcode QI01 and maintain the necessary details. Material and vendor has one to one relationship. Only one info record can be created for this combination.

• Enter material, vendor and plant in the initial screen

  

  
  

Enter the Release Until date i.e. the date until which the material can be procured from this vendor. If it crosses the release until date then the system throws the error as shown below

Next enter Release quantity meaning the system allows procurement of only that amount of quantity from this vendor. If it exceeds more than that then the system will throw an error message. Make sure to activate 'Release quantity active'.

Since the release quantity is only 100 in the quality info record, if a purchase record is created for more than 100 quantity, then the system throws the error shown below

Block functions: We have plenty of options to block procurement of this material from the vendor and this can be achieved using QM info record. If the business wants to stop procuring the material from this vendor they have different options to block as shown in the screenshot below

Since I selected the option to block purchase order creation for this vendor and material, I am receiving the error displayed below.